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Travel Information

 

Gasoline - Effective 1-1-2010

       Personal Car - Gasoline Reimbursement

       50 cents - All employees of Clarion University

       Remember to read your odometer before departing and after returning 
       so that you may receive full reimbursement of your mileage.

 

University Fleet Vehicles

       Procedures for issuing fleet vehicles.

 

Per Diem

      High Cost Area per diem rates can be found by clicking on the SSHE TRAVEL WEB PAGE link.

      The per diem rate for all is $39* per day when the traveler 
       is on overnight travel status. For overnight travel not part of a full 24-hour period, 
       the maximums will be as follows:

       All per diem rates include tips, including tips to waiters/waitresses, bellhops, 
       maids, valets, etc.

 

Management, APSCUF, SCUPA, CoachesAFSCME, PNA, & SPFPA (AFSCME, PNA, & SPFPA as of 2/8/08)

  Regular High-Cost Areas
0 min. to less than 3 hrs. 0  
3 hrs. to less than 6 hrs. $  9.75 25%
6 hrs. to less than 15 hrs. $24.38 62.5%
15 hrs. to less than 24 hrs. $39.00 Full

 

PSSU

  Regular High-Cost Areas
0 min. to less than 3 hrs. 0  
3 hrs. to less than 9 hrs. $  7.75 25%
9 hrs. to less than 15 hrs. $19.50 50%
15 hrs. to less than 21 hrs. $29.25 75%
21 hrs. to less than 24 hrs. $39.00 Full

 

       Deductions from per diem rates for meals provided are as follows:

  Breakfast $8.20  
  Lunch $8.20  
  Dinner $22.60  

 

       Deductions from per diem rates for meals provided in high-cost areas are as follows:   

  Breakfast 21%  
  Lunch 21%  
  Dinner 58%  

 

        Allowances subject to change without notice.

 

Non-overnight Travel Status (One day trips on a normal work day):

An employee who works more than two hours before the normal start of the work day or past the scheduled quitting time in non-overnight travel status will be reimbursed for the cost of a meal up to a maximum of $8.00 only if the travel assignment takes the employee 50 miles or more from both residence and headquarters.  An employee must site his or her normal work hours on the Travel Voucher.

Reimbursement for the cost of noonday meals is not permissible for employees not engaged in overnight travel except as specifically provided for in this directive or in labor agreements.

 

Non-overnight Travel Status (One day trips on a non-scheduled work day):

Follow the breakdown according to your employment  classification.

 

Lodging

Hotel Orders

Hotel orders are available in the Office of Finance and Administration ext. 2240. Charge room and tax only on the order. You must pay for any other expenses at the hotel and request reimbursement when you return. Remember to get an itemized receipt for all charges at the hotel. If lodging is in Pennsylvania, inform the hotel that you are a state employee and that the university pays only 6% tax on rooms. We will not pay any additional tax.

Hotel Tax

As per management directive 230.10 revision No. 2 dated July 10, 2001 --

The Commonwealth is not subject to the following taxes and employees should make every effort to have them eliminated. However, if the tax must be paid, the Commonwealth will reimburse the employee for actual expenses incurred. Accounts Payable will delete these taxes from the hotel invoice when a Hotel Order is used.

*Hotel Room Rental Tax, Pennsylvania Convention Center Authority Act. A local hotel room rental tax imposed by first class cities or first class counties to fund construction of convention centers (Allegheny, Bucks, Delaware, Montgomery, and Philadelphia). The amount of the tax can range from one to six percent.

*Local Sales, Use, and Hotel Occupancy Tax authorized by the Pennsylvania Intergovernmental Cooperation Authority Act for Cities of the First class and the Second Class County Code. The one percent tax is imposed in a taxable county on the occupancy of hotel/motel rooms (Philadelphia, Allegheny).

The only tax that Clarion University pays on Hotel/Motel rooms in Pennsylvania is 6%. Outside of Pennsylvania we pay all tax on rooms.

NOTE: Management Directive 230.13, Commonwealth Corporate Card Program, Revision No. 1, contains a copy of the Pennsylvania Exemption Certificate to be used with the Corporate Card to exempt employees traveling on official business from local occupancy taxes.

 

Payment by Check/Credit Card

When paying by check or credit card, remember to obtain an itemized copy of your bill to attach to your travel voucher. If lodging is in Pennsylvania, inform the hotel that you are a state employee and that the university pays only 6% tax on rooms.

 

Department Contact

Patty Cyphert 
Accounts Payable
B-23 Carrier Hall 
814-393-2044

Last Updated 1-1-2010.