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FAQ: How to add, delete, or modify signatures in Outlook



 

Solution:

  The following steps will show you how to create, modify, edit, and delete signatures from Outlook 2010.

  • Create Signatures:

  1. Click "New E-mail"

  2. Click "Insert" file menu option

  3. Select "Signatures..."
    US_SigOutlook1

  4. Click "New" button
    US_SigOutlook2

  5. Type a name for this signature when prompted, click 'ok'
    when done

  6. Click in the "Edit Signature" section and begin formatting your
    signature however you desire.

Note:  If you wish to have a signature 'automatically' added to newly created e-mails make sure to
          select the appropriate signature name from the drop down list beside "New Messages".

          If you wish to have a signature 'automatically' added to newly created "forwards/replies" make
          sure to select the appropriate signature name from the drop down list beside "Forwards/Replies".

                     If you 'do not' want a default signature placed on new, forwards, or replies then make
                     sure "None" is selected.  You will still be able to add a signature to any e-mails by
                     performing steps (1-3 above) and selecting the appropriate signature you desire.
                                          US_SigOutlook3

  • Rename Signatures:

  1. Perform steps 1-4 in ('Create Signatures') except click "Rename"
    button instead of 'New' and begin typing new name.

  • Delete Signatures:

  1. Perform steps 1-4 in ('Create Signatures') except click 'Delete"
    button instead of 'New'.

  • Modify Signatures:

  1. Highlight signature name you wish to modify under
    "Select Signature to Edit" then modify signature.

  2. Click "Save" button to save any signature changes made.