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Billing, Payment & Fees Information

 

Click here for Clarion, Venango, GraduateInternational, or Virtual Campus Tuition, Fees, Room & Board costs.

Questions concerning your student account should be directed to the Student Accounts Office at 800-672-7171 or 814-393-2253 (menu option 4).

Questions concerning your financial aid should be directed to the Financial Aid Office at 800-672-7171 or 814-393-2315 (menu option 2).

 

Tuition Payment Plan Logo

Student Responsibility

The student is responsible for ensuring all Clarion University charges are paid or covered with financial aid by the beginning of each semester. Students with delinquent accounts will not be permitted to register for courses, and academic records (transcripts and diplomas) will be withheld until all charges have been paid.  

Students must be registered for six or more credits each semester before any federal or state financial aid (Stafford loans, PHEAA, PELL, TEACH, AACG, and SMART grants) can be posted to the student account.

 


Student Account Information

Students can review fully detailed billing and payment information by signing on to Clarion University MyClarion. (See also our MyClarion Student Account Quick Reference Guide). Questions concerning this information should be directed to the Student Accounts Receivable Office at 800-672-7171, or 814-393-2253 (menu option 4).


A student must know their Clarion ID number in order to discuss their account with the Student Accounts Receivable staff. Students can get their Clarion ID by logging into MyClarion.  (See also the Registrar's Clarion ID Step-by-Step Summary).


Student account information can not be discussed with anyone other than the student unless the student completes and signs a Release of Information form designating to whom the information can be released. Release of Information forms can be found on the Registrar's Office Web page under the Release of Information tab. The form should be completed, signed, and sent to the Registrar's Office.

 


 

Student Billing Information

Clarion University provides electronic billing to all enrolled students via the MyClarion online student information system.  Initial fall and spring semester invoices are provided to students approximately 30 days prior to the start of the semester. Initial Winter Intersession and Summer session 1, 2 and 3 invoices are provided to students approximately 10 days prior to the start of these sessions. The university sends postcard notification of initial semester or session billing to the student's home address. Students are notified via their Clarion University MyClarion email when an invoice has been posted to their account.  Instructions for viewing and printing invoices can be found on the student MyClarion documentation page.  The university does not mail invoices to enrolled students. Students should print and provide invoices to other parties as needed from their MyClarion account.  

 


Tuition

Pennsylvania State System of Higher Education’s (PASSHE) Board of Governors has set tuition rates for the 14 state system schools. The Clarion University Council of Trustees usually meets in July to set the fees for programs and services the university offers students, at which time students will know the full cost for the next academic year.  At that time, complete tuition and fee information will be  provided on the Tuition and Fees Schedules. Tuition is set by the  Board of Governors and is subject to change at any time by the board. Tuition rates are provided on the Tuition and Fees Schedules.

 


Fees

Tuition-related fees are established by the PASSHE Board of Governors and Clarion University fees are set by the Clarion University Council of Trustees. Fees are used to support student activities and the operation of university facilities. All fees appearing on the student account are payable whether or not the student plans to use these services or facilities related to those fees. Fee rates are provided on the Tuition and Fees Schedules.

 

Semester Fees Charged to All Students

The tuition-related Technology Fee is charged each semester to each student in order: (1) to acquire, install and maintain up-to-date and emerging technologies for the purpose of enhancing student-learning outcomes; (2) to provide equitable access to technology resources and; (3) to ensure , ultimately, that state system graduates are competitive in the technology-sophisticated workplace.

The Instructional Support Fee is charged each semester to each student in order to upgrade instructional equipment, improve library holdings and for other instructional purposes.

 

Semester Fee Charged to Clarion and Virtual Campus Students

A Student Fee is charged each semester to all Clarion and Virtual Campus students to cover the cost of a broad array of career, counseling, tutoring and technical student services and programs that are integral to student success.

 

Semester Fees Charged to Clarion Campus Students

(A student is considered a Clarion Campus student if they are taking one or more credits with a class location of Clarion Campus. If a student is taking credits at both the Clarion and Venango campuses, they are considered a Clarion Campus student when more than 50% of the credits taken are Clarion Campus credits.)

 

A Student Center Fee is charged each semester to Clarion Campus students to cover the cost of operating and maintaining the Gemmell Student Complex.

A Student Activity Fee is charged each semester to Clarion Campus students.  This fee is administered by the Clarion Student Association which is a student organization approved by the Council of Trustees.  The activity fee covers the cost of athletic, social, musical, theatre and recreational activities.

A Recreation Center Fee is charged each semester to Clarion Campus students to cover the cost of operating and maintaining the Student Recreation Center.

 

Semester Fees Charged to Venango College Students

(A student is considered a Venango College student if they are taking 1 or more credits with a class location of  Venango College.  If a student is taking credits at both the Clarion and Venango campuses they are considered a Venango College student when 50% or more of the credits taken are Venango College credits. )

A Student Support Fee is charged each semester to Venango College students to cover the cost of student support services provided at Venango College.

A Student Activity Fee is charged each semester to Venango College students.  This fee is administered by the Clarion Student Association which is a student organization approved by the Council of Trustees.  The activity fee covers the cost of athletic, social, musical, theatre and recreational activities.

 

One-Time Fees and Other Charges

A one-time Records Fee is charged to all students during their first semester.  This fee entitles the student to free transcripts for life and covers the cost of commencement and printing of diplomas.

Clarion Campus students may obtain Parking Permits from the Public Safety Department to park their motor vehicles on university property.  Venango College students may obtain a permit at the Frame Administration Building.  Permits are valid from September 1 to August 31 each academic year.  New permits are issued at the beginning of each fall semester.

 

Late Payment Fees and Financial Registration Holds

Late payment fees are assessed to invoice amounts that are not paid by the invoice due date equal to, or greater than, $100.  Following are the late fees charged based on the unpaid invoice amount:

 

Unpaid Balance          Late Fee

$100 - $999.99                  $10

$1000 - $1999.99              $20

$2000 - $3999.99              $40

$4000+                              $50
________________________

   Maximum Late Fee per Semester = $150

 

Financial Registration Holds are posted to students with delinquent accounts of $250 or more. Students will not be permitted to register for courses, and academic records (transcripts and diplomas) will be withheld until the financial registration hold is released.

 

Fee Waivers for Students Assigned to Internship, Student Teaching, or Similar Program

Students assigned to an internship, student teaching, or similar program outside a 50-mile radius of the Clarion Campus are exempt from the Student Center and Recreation Center fees and are only required to pay one-half of the Student Activity fee. The student must notify the Student Accounts Receivable office at 800-672-7171 or 814-393-2253 (menu option 4), of their exempt status to receive appropriate reduction of their fees. 

 


Payment Options

Clarion University has the following payment options available for paying tuition, fees room, meal plan and other charges online:

E-check –
Pay online with a check.  Fill out the online form just like you were writing a check.  There are no added fees for this payment method. 

Debit Card –
Pay online with a debit card.  For your convenience, debit card payments are available for students and parent/guests via a third party payment service. There are no added fees for this payment method.

Credit Card
Pay online with a credit card.  For your convenience, credit card payments are available for students and parent/guests via a third party payment service.  A service charge will apply to all credit card payments.

Student Online Payments –
You have access to these payment options via your MyClarion Student Center.  Click Make an Online Payment in the Finances section to transfer to the Clarion University Online payment processor for these payment options.

Parent/Guest Online Payments –
Parents and guest must first be authorized by students to use these new online payment options.  Students must complete an authorization to use these payment options by going to the MyClarion Student Documentation webpage and completing the steps provided by the “Authorize Parent or Guest to Make a Payment to your Account” page.

Student Financial Services (SFS) Office Payments –
Check, cash and debit card payments are still accepted in the Student Financial Services Office in B-16 Carrier Hall.  Please note:  Starting November 1, 2013, the SFS office is no longer able to accept credit card payment at the counter or by telephone.  As of November 1, all credit card payments must be made online through the university’s third-party payment service.

 


Employer-Reimbursed Tuition/Fees (Tuition Deferment)

This Tuition Deferment Plan was devised by the University to financially assist students with their educational goals. Non-traditional students who are working and taking classes on a part-time basis may have employer-paid education benefits.  The purpose of the employer tuition reimbursement agreement is to allow employees who receive reimbursement to defer payment of their tuition and fees until 30 days from the end of the semester. Clarion University accepts employer benefit plans through arrangements with the Student Account's Office by completing the Employer Tuition Reimbursement Agreement.

REQUIREMENTS:

1. My employer offers a tuition reimbursement plan.

2. All applicants must be in good standing with the university.

3. Students will be responsible for any charges due to dropping a course before completion and non-payment by employer.

4. Any tuition or fees not covered by your employer must be paid by the student on or before the due date along with the $25 fee for semester being deferred.

5. The Employer Assisted Tuition Deferment form must be submitted prior to the invoice due date.

6. The university will defer tuition charges until 30 days after the end of the requested semester.

 


University Refund of Tuition & Fees for Class Withdrawal

A.   Refund Policy


1.    Required advance deposits credited toward tuition, the tuition related technology fee, Clarion University mandatory student fees and housing shall be non-refundable. Other amounts paid and credited toward the tuition, the tuition related technology fee and Clarion University mandatory student fees shall be refundable in full for students who withdraw prior to the first class day.

2.    Students who complete a full withdrawal and students who reduce their credit load during the drop period so as to qualify for billing as part-time students will be eligible for a 100% refund of tuition, the tuition related technology fee and Clarion University mandatory student fees for the reduction of the credit hour load. Students in university housing  who withdraw from the university will be responsible for applicable contract cancellation fees.  Students will need to complete a contract cancellation request, which can be found at www.clarion.edu/placestolive.

3.    Students who reduce their credit hour load after the end of the drop period so as to qualify for billing as part-time students shall not be eligible for a refund of the amount paid which exceeds the part-time rate. After the drop period, refunds for the tuition and Clarion University mandatory student fees shall be made only for full semester withdrawal. There will be no refund of the tuition related technology fee after the end of the drop period.

4.    Students who complete a full semester withdrawal after the drop period will receive a refund for tuition and Clarion University mandatory student fees and housing based on the following schedule.  There will be no refund for the tuition related technology fee after the end of the drop period.  There will be no refund for tuition and Clarion University mandatory student fees after week five (25 class days in a typical semester):

 


Refund Period
(1% of enrollment period completed)

Refund
Percentage

Duration
(Illustration of estimated weeks in typical semester)


0 - 8.50%

100%

Through Week 1 "Drop Period"

8.51 - 12.50%

80%

Through Week 2

12.51 - 19.44%

60%

Through Week 3

19.45 - 26.39%

50%

Through Week 4

26.40 - 33.33%

40%

Through Week 5

>33.33%

0%

After Week 5



5.    Full-time students who are concurrently enrolled in both the regular session and late-starting sessions or classes will be treated as regular session students for the purposes of this policy. If the student drops a late-starting course after the drop period and prior to the beginning of the course refunds will be issued according to the provisions of items 3 and 4 above.

6.    Full refund of tuition, the tuition related technology fee and Clarion University mandatory student fees shall be granted to students of State System universities who are military reservists or members of the National Guard and are ordered to active military service by the President of the United States or the Governor of the Commonwealth of Pennsylvania.

7.   Refunds for meals will be based on usage and determined by the Housing Office.  All meal refund decisions made by the Housing Office are final.

8.    Refunds for Medical Withdrawals – The Vice President for Finance and Administration or his designee has the authority to issue up to a full refund for tuition and Clarion University mandatory student fees for medical reasons. A student must request a refund for medical reasons by contacting the Student Accounts Office and providing a medical excuse signed by a medical doctor stating that the student can not complete the semester for medical reasons.  The amount of the refund will be determined at the time of the request. Medical withdrawal refunds will not be granted for requests that are received by the Student Account Office more than 90 days after the end of the semester for which the medical withdrawal is being requested.

 


Important Information About Academic Progress and Financial Aid

Federal and state financial aid guidelines require students to make satisfactory academic progress toward a degree to retain eligibility for aid in subsequent years. Clarion University's federal SAP policy requires students to successfully complete at least 67% of the credits they have attempted over the course of their career at Clarion and to remain in good academic standing. For graduate students, good academic standing is defined as a QPA of at least 3.00.

Pennsylvania state grant guidelines require students to earn at least 12 credits for each semester of PA state grant aid that they receive. Part-time students who are PHEAA grant recipients must earn at least 6 credits for each semester of state grant aid received. 

Clarion University's complete SAP policy can be accessed at www.clarion.edu/104683.doc.

 

 


Federal Title IV Financial Aid Regulations

If a recipient of Title IV funds (Pell grant, SEOG grant, or Stafford loan) withdraws from school after the start of the semester, a portion of the Title IV funds may have to be returned. Title IV funds are awarded to a student under the assumption that the student will attend school for the entire period for which the assistance is awarded. When a student withdraws, the student may no longer be eligible for the full amount of the Title IV funds that the student was originally scheduled to receive.


If a student withdraws before completing 60 percent of the semester, the percentage of Title IV funds earned is equal to the percentage of the semester completed. The university is required to return the unearned portion.


If a student withdraws after completing 60 percent of the semester, the percentage of Title IV funds earned is 100 percent.


NOTE: The university refund policy for tuition and fees is very different from the Federal Title IV regulations for returning financial aid. For example: If a student withdraws after the end of the university refund period, the student will be charged for 100 percent of his/her tuition and fees. Because the student withdrew before completing 60 percent of the semester, the university is required to return a portion of his/her Title IV funds.

In most cases, the student will owe the university for the Title IV funds returned. If not repaid to the university, the student will not be able to return in future semesters or receive transcripts.

Questions should be directed to the Financial Aid Office at 800-672-7171 or 814-393-2315 (menu option 2).

 


Perkins Loans

Those who have been awarded a Perkins Loan must sign a promissory note at B-16 Carrier Hall or contact the Perkins Loan Office at 814-393-2381 to make other suitable arrangements by the close of registration at the end of the drop/add period. Questions should be directed to the Financial Aid Office at 800-672-7171 or 814-393-2315 (menu option 2).

 


Direct and PLUS Loans

Loan funds may be credited to a registered student's account up to, but not prior to, ten days before the start of a semester. Loans that have been certified but not received by the university will show as "anticipated aid" on the student invoice. Loan proceeds can be used only for the term for which they were awarded. When loans have caused overpayment to their account, students may receive refunds for the overpayments.


Students must ensure that all necessary paperwork is completed for loan disbursement. The student is responsible for following up until the loan funds are received by the University. Failure to follow up could result in an unpaid account. Questions should be directed to the Financial Aid Office at 800-672-7171 or 814-393-2315 (menu option 2).

 


It is the policy of Clarion University of Pennsylvania that there shall be equal opportunity in all of its educational programs, services and benefits, and there shall be no discrimination with regard to a student’s or prospective student’s race, color, religion, sex, national origin, disability, age, sexual orientation/affection, gender identity, veteran status or any other factors that are protected under local, state, and federal laws. Direct equal opportunity inquiries to Assistant to the President for Social Equity, 207 Carrier Administration Building, Clarion, PA 16214-1232, 814-393-2109.