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General Policies

 

Student Records

Student academic and personal records are confidential in nature and protected by the Family Educational Rights and Privacy Act (FERPA) of 1974. Records shall be released only to appropriate faculty and administrative personnel and to parents and guardians if the student has provided the Office of the Registrar with a signed written release. Release of these records to others, including institutions or governmental and legal agencies, shall occur only upon approval by the student or graduate, or upon subpoena.

Transcripts of academic work are available to the student or graduate at the Office of the Registrar when requested in writing. There is a limit of three transcripts per request per day. No transcript shall be issued to a student who is financially indebted to the college. All enrolled, degree-seeking students are charged a one-time academic records fee which is added to their statement of charges from the Accounts Receivable Office.

Grade Release Policy

The Family Educational Rights and Privacy Act (FERPA) of 1974 prohibits the release of educational records, other than to certain defined exceptions, without the student’s consent. Therefore, no transcripts, grades, or QPAs shall be released through a telephone call or via facsimile.

The Office of the Registrar will send grades to parents upon request, if the student has completed a Release of Information form. Grades are available via the Web.

 

Family Educational Rights and Privacy Act (FERPA ) Notification Statement

The following notification statement is made available to students enrolled at Clarion University to apprise them of their rights concerning access and review of their education records maintained at the university. These rights afforded to students through the Family Educational Rights and Privacy Act (FERPA) are:

The right to inspect and review the student’s education records within 45 days of the day the University receives a request for access. Students should submit to the registrar, dean, chairperson, director or other appropriate University official written requests that identify the record(s) they wish to inspect. The university official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the university official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.

The right to request the amendment of the student’s education records that the student believes is inaccurate or misleading. Students may ask the university to amend a record that they believe is inaccurate or misleading. They should write the university official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading. If the university decides not to amend the record as requested by the student, the university will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.

The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent. One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. A school official is defined as a person employed by the university in an administrative, supervisory, academic or support staff position (including law enforcement and health staff); a person
or company with whom the university has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or assisting another school official in performing his or her tasks. The university uses contractors, volunteers, in-service providers to provide university services and functions. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.

Upon request, the university may disclose education records without consent to officials of another school in which a student seeks or intends to enroll. Examples of this are any collaborative programs that Clarion is involved in with sister PASSHE universities. These collaborative programs result in dual enrollment at both schools and Clarion will disclose certain information from the student’s education records to the other institution under the program.

The right to file a complaint with the U.S. Department of Education concerning failures by the university to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-4605

 

Directory Information

Clarion University shall disclose nothing more than “directory information” without the student’s written consent, unless the Family Educational Rights and Privacy Act of 1974 permits the disclosure. One of those permissible disclosures is to faculty who has a legitimate educational interest. The following are considered to be “directory information:” the student’s name, local and permanent addresses and telephone numbers, university e-mail address, age, names of parents, major field of study, dates of registered attendance, enrollment status (e.g., undergraduate or graduate; full-time or part-time), participation in officially recognized activities and sports, any degrees and the date they were conferred, any honors and awards received, and the most recent educational agency or institution attended. A student may refuse to permit disclosure of “directory information” by submitting in person to the Office of the Registrar, 122 Carrier Hall, at any time a written statement of such refusal. However, if the student’s intent is  exclusion of his or her information in the yearly printed directory, they must submit this refusal during the first five days of the Fall Semester.

 

Nondiscrimination on the Basis of Disability

Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, and The Americans With Disabilities Amendments Act of 2008 have provided the framework for protecting individuals with disabilities against discrimination. Clarion University, which is a federally funded institution, must provide for nondiscrimination under its federal grants and programs. Thus, “no otherwise qualified individual with a disability in the United States... shall, solely by reason of her or his disability be excluded from the participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance...” (29 U.S.C. ß794(a), see also 29 U.S.C. 706(8), see also 42 U.S.C. ßß 12132, 10102, 12114). An
“individual with a disability” has been defined, with certain exceptions, as “any person who (i) has a physical or mental impairment which substantially limits one or more of such person’s major life activities, (ii) has a record of such an impairment, or (iii) is regarded as having such an impairment.” (See 42 U.S.C. ß 12101 et. seq., and 29 U.S.C. ß 701 et. seq.)

 

The applications of these laws at Clarion University ensure:

  1. No qualified individual with a disability may be excluded solely by such disability from any course, or courses of study.*

  2. Classes may be reassigned for those students with mobility impairments if they are scheduled for inaccessible classrooms.*

  3. 3. Academic degree or course requirements may be modified in certain instances to ensure full participation by students with disabilities.*

  4. 4. Alternate methods of testing and evaluation are available in all courses offered by the university for students with documented requirements for such methods.*

  5. 5. Auxiliary aids are made available by the university for students with impaired sensory, manual, or speaking skills.*

  6. 6. Certain campus rules and regulations may be waived if they limit the participation of qualified students with disabilities.*

  7. 7. Housing opportunities, employment opportunities, and other opportunities for students with disabilities are equal to those of students without disabilities.*

*Note: The university is only legally obligated to provide academic adjustments to a qualified individual with a disability who has made his or her need known and when it has received the appropriate documentation of such disability to support the adjustment. Thus, the students must provide the university with the necessary medical and diagnostic information to support their requests, including specifying what academic adjustments are needed.

Information on services for students with disabilities may be obtained by contacting the coordinator of Disability Support Services, 102 Ralston Hall, 814-393-2095. Additional information can also be found on the Disability Support Services page. Inquiries regarding services and facility accessibility may also be obtained by contacting the Office of Assistant to the President for Social Equity, 207 Carrier Administration Building, 814-393-2109.