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Confidentiality of Student Records

Registrar's Office - FERPA Resources

FERPA is the Family Educational Rights and Privacy Act of 1974, also known as the Buckley Amendment. FERPA restricts the student information that we may give out to any individual. Only directory information can be released without the student's written consent

Release of Information

 

FERPA - Frequently asked questions 

Nondisclosure of Directory Information - Procedure for nondisclosure of directory information.

Release of Information - Procedure to release student academic records


 Directory Information

Clarion University complies with the Family Educational Rights and Privacy Act of 1974 (FERPA) which governs access to education records. Clarion University shall disclose nothing more than "directory information" without the student's written consent unless the Family Educational Rights and Privacy Act of 1974 permits the disclosure.  One of those permissible disclosures is to faculty who have a legitimate educational interest.

Under the provisions of FERPA, the University may release directory information about students without violating their privacy rights. Clarion University defines directory information as name, age, local and permanent addresses and telephone numbers, University e-mail address, major field of study, dates of attendance, enrollment status, (e.g., undergraduate or graduate; full-time or part-time) participation in officially recognized activities and sports, any degrees and the date they were conferred, any honors and awards received, and the most recent educational agency or institution attended.

A student may request that directory information not be released by submitting a signed, written request to withhold directory information. These requests must be submitted during the first five days of each semester to:

    Office of the Registrar
    Clarion University of PA
    122 Carrier Administration Bldg.
    840 Wood Street
    Clarion, PA 16214-1232
    FAX: 814-393-2039

Important Note:

When requests for withholding directory information are received by the fifth day of the semester, this information will not appear in the published student directory (Fall term only) and a code is added to the student's record alerting University personnel not to release this information to third parties. Directory information is however available to University personnel who have a legitimate educational interest.

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 Nondisclosure of Directory Information

A student may refuse to permit disclosure of directory information by submitting to the Office of the Registrar, 122 Carrier Hall, at any time a written statement of such refusal.  However, if the student's intent is exclusion of their information in the yearly printed directory, a student must submit this refusal during the first five days of the Fall semester.

An exception does exist in the cases where a student has filled out a third party release form.  If the student wants full non-disclosure to all outside parties then this must be clearly stated in the written statement or a Declaration of Parental Independence and Nondisclosure form must accompany your request for nondisclosure of information.

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 Release of Information

Students may elect to give a third party access to their confidential academic records by completing the Release of Information Form.  On this form a student will allow access to one or more specific people.  The designated person (s) will then be able to request information in the same fashion a student can, either in person with a picture ID or via written request with a valid signature.  Please bring in, mail in, or fax in completed release forms to the Office of the Registrar (mailing and fax information available on the form).

A student may revoke prior information releases by filling out the Declaration of Parental Independence and Nondisclosure form and returning it to the Office of the Registrar.

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Directory Information - Official list of what Clarion University considers directory information.

Family Educational Rights and Privacy Act (FERPA) - Notification statement concerning students' rights relating to access and review of their education records.


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Registrar's Office, 122 Carrier Hall, Clarion, PA  16214
814-393-2229 (Phone)  814-393-2039 (Fax)