CSA Executive Director Position Description

The Clarion University Students' Association (CSA), a 501(c) 3 non-profit corporation dedicated to enhancing the lives of Clarion University students through its administration of the Student Activity Fee, bookstore, and other services, is seeking an executive director. A Bachelor's degree and 5 years of progressive management experience in Higher Education, non-profit management, or the for-profit sector required, Master's degree in Business, Student Personnel, Human Resources or related field preferred.

Salary is commiserate with experience and offers excellent benefits and a friendly c work environment. This is not a university/state position.

Position Overview:

Reporting to the Students Association Board of Directors, and supervised by the Director of the Center for Leadership & Involvement, the Executive Director is responsible for providing successful leadership and management of the Clarion Students Association (CSA) in accordance with the strategic direction set by the Board and in compliance with all applicable university and/or Pennsylvania State System of Higher Education Board of Governor's policies.

Essential Functions:


  • Participate with the Board of Directors in developing a vision and strategic plan to guide the organization that is linked to similar plans developed by the University, Division of Student & University Affairs and Center for Leadership & Involvement
  • Identify, assess, and inform the Board of internal and external issues that affect the organization
  • Foster effective team work among the CSA staff
  • Conduct official correspondence on behalf of the Board as appropriate and jointly with the Board when appropriate
  • Represent the organization at University and community activities to enhance the organization's profile

Operational Planning and Management

  • Assist the Board Chair in coordinating Board meetings, as well as preparing meeting agendas & supporting materials
  • Attend Board meetings
  • Develop an operational plan which incorporates goals and objectives that work towards the strategic direction of the organization
  • Maintain non-profit status with the state and federal governments and coordinate the necessary submissions for renewal of status
  • Ensure that the operation of the organization meets the expectations of its Board, as well as the students, faculty, staff and administration of the University.
  • Oversee the efficient and effective day-to-day operation of the organization
  • Draft and maintain policies for the approval of the Board and prepare procedures to implement the organizational policies; review existing policies on an annual basis and recommend changes to the Board as appropriate
  • Ensure that personnel, student, and volunteer files are securely stored and privacy/confidentiality is maintained

Program Planning and Management

  • Oversee the planning, implementation and evaluation of the organization's programs and services
  • Ensure that the programs and services offered by the organization contribute to the organization's mission and reflect the priorities of the Board
  • Administer the contract related to the operation of the bookstore
  • Monitor the day-to-day delivery of the programs and services of the organization to maintain or improve quality
  • Oversee the planning, implementation, execution and evaluation of special projects
  • Investigate new potential auxiliary operations that would benefit the students

Human Resources Planning and Management

  • Determine staffing requirements for organizational management and program delivery
  • Oversee the implementation of the human resources policies, procedures and practices including the development of job descriptions for all staff
  • Establish a positive, healthy and safe work environment in accordance with all appropriate legislation and regulations
  • Recruit, interview and select staff with the proper technical and personal abilities to help further the organization's mission
  • Ensure that all staff and Board members receive an orientation to the organization and that appropriate training is provided
  • Implement a performance management process for all staff which includes monitoring the performance of staff on an on-going basis and conducting annual performance reviews
  • Coach and mentor staff as appropriate to improve performance

Financial Planning and Management

  • Work with staff and the Board (Finance Committee) to prepare a comprehensive budget
  • Work with the Board to secure adequate funding for the operation of the organization
  • Research funding sources, oversee the development of fund raising plans and write funding proposals to increase the funds of the organization
  • Participate in fundraising activities as appropriate
  • Approve expenditures within the authority delegated by the Board
  • Ensure that sound bookkeeping and accounting procedures are followed
  • Administer the funds of the organization according to the approved budget and monitor the monthly cash flow of the organization
  • Provide the Board with comprehensive, regular reports on the revenues and expenditure of the organization
  • Ensure that the organization complies with all legislation covering non-profit organizations, taxation and withholding payments

Student Senate

  • Attend weekly Student Senate meetings
  • Meet with Student Senate officers as needed to ensure that CSA policies are being followed, share information and seek student input
  • Work with the Rules & Regulations Chair of Student Senate to coordinate the Recognized Student Organization (RSO)/Recognized University Organization (RUO) recognition and registration processes
  • Work with the Treasurer of Student Senate to coordinate the RSO Funding process
  • In conjunction with the Student Senate Advisor(s), maintain policies and procedures related to Student Senate

Community Relations/Advocacy

  • Communicate with stakeholders to keep them informed of the work of the organization and to identify changes in the community served by the organization
  • Establish good working relationships and collaborative arrangements with University groups, politicians, and other constituents to help achieve the goals of the organization

Risk Management

  • Identify and evaluate the risks to the organization's people (students, staff, management, volunteers), property, finances, goodwill, and image and while implementing measures to control risks
  • Ensure that the Board and the organization carries appropriate and adequate insurance coverage
  • Ensure that the Board and staff understand the terms, conditions and limitations of the insurance coverage


For full consideration, interested applicants should electronically submit a cover letter, resume, and the names and contact information of three professional references, by March 31, 2017, to:

Shawn Hoke
Interim CSA Executive Director
Last Updated 6/12/18