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ROOM SELECTION for Fall 2023

Room Selection is the process when current undergraduate residents (rising sophomores, juniors and seniors living in campus housing) select their on campus housing for the next academic year. 

 

PLEASE READ BEFORE YOU TAKE PART IN ROOM SELECTION:

  • If you sign the online contract in the application to participate in Room Selection  you are bounded to the contract and will NOT BE RELEASED unless you cancel during the cancellation period or if you no longer attend PennWest University.  
  • Room Selection will be in phases and once you are assigned to a room, you will not be able to  participate in another Room Selection phase. 
  • There is a 2-year residency requirement. Current freshmen are required to live on campus for their sophomore year, unless they are approved through an exemption. 
  • Freshmen are not able to retain their room due to freshmen housing.  They can either be pulled into a room with an upperclass student or participate in Open Room Selection.
  • To receive priority  consideration for medical housing accommodations, students should contact the office of Disability Support Services to have their recommendation  renewed for Fall 2023 (this includes emotional support animals).  Accommodations are to be renewed annually.  You will want to have your accommodation in to Residence Life and Housing as soon as possible to be sure your accommodations are met.
  • If rooms are not filled through any process, Residence Life and Housing has the right to consolidate assignments to make room for empty rooms/apartments.  

 


PHASES OF ROOM SELECTION

Sign the Application and Contract -  Beginning November 1 

Log into the my.pennwest.edu portal and find the Housing Portal under quick links.

Complete the application along with the $100 application fee.

Further instructions are here.

ROOMMATE SELECTION - Beginning november 7

Students who have applied for housing will need to log back in and complete the roommate selection option found in the housing portal.  You will be able to search for a specific roommate if you have someone in mind or search for a compatible roommate using the roommate search option. 

Students who are participating in the first phase of retention (see below for information) are not required to select roommates. 

Those participating in the second phase of retention (see below for information), must select roommates in order to pull them into the room; but are not required to fill the suite or apartment.

Students who will be participating in open selection are required to select enough roommates to fill their preferred room style.  Students who do not have roommate requests or do not have enough roommates to fill a room, will not be able to select a room until November 29th.

RETAIN YOUR ROOM WITH CURRENT ROOMMATES - November 7 -9

Current sophomores, juniors, seniors to be graduate students can retain their room through the online app for the 2023-2024 academic year.   Current freshmen cannot retain their room unless they are in an LLC and designate that on their housing application.

 This retention phase is only for students who are retaining their current room with the same roommates or no new roommate requests.  If you plan to pull in students who do not currently live in your suite or apartment DO NOT do this retention phase.  You will do the second retention phase.

STEPS:

1 - Complete the application and pay the $100 housing application service fee.

2 - Log in to select the SAME room you are in now.  You will not be able to change this space for the Fall 2023 semester if you retain your room.

3 - You are done!  If you have questions or concerns, please contact the Residence Life and Housing Office.

If rooms are not filled through any process, Residence Life  and Housing has the right to consolidate assignments to make room for empty rooms/apartments. 

RETAIN YOUR ROOM WITH NEW ROOMMATES - November 10 - 13

If your current roommates are not retaining the room/suite/apartment in which you plan to retain, you can pull-in residents to fill those vacancies. The residents that are being pulled in MUST currently live in campus housing and will have to complete the online application to sign the contract for housing to be eligible to be pulled in.

STEPS:
1 - Complete the application and pay the $100 application service fee

2 - Go through the roommate matching process starting November 7th. You will be able to type in specific roommate requests or search for compatible roommates through this process. EVERYONE MUST ACCEPT THE ROOMMATE REQUESTS IN ORDER TO PULL STUDENTS INTO THE SUITE OR APARTMENT.

3 - Log in to the housing portal to go through the process to select the SAME room you are in now. Your confirmed roommate requests should pull into the room with you. You will not be able to change this space for the Fall 2023 semester if you retain your room.

If rooms are not filled through any process, Residence Life and Housing has the right to consolidate assignments to make room for empty rooms/apartments.

Living Learning Communities 

If you are interested in one of the Living Learning Communities, you will need to complete the housing application/contract and select the community within the application.

You can retain your room in LLCs or pull-in friends that are eligible for the LLC all through the app and during the general phases of the outlined process.

If you have a roommate request, we will do our best to honor it. Your roommate(s) should follow the same steps above and list you as their preferred roommate.

For more information about our specific Living Learning Communities, please visit the webpage found here. If you have any questions, contact our office at 814-393-2352 or clarionreslife@pennwest.edu.

If rooms are not filled through any process, Residence Life has the right to consolidate assignments to make room for empty rooms/apartments.


Open selection by class - November 16 - 27 Required to fill Suite/Apt. November 29th open for all

***CLASS STATUS DETERMINED BY CURRENT CREDITS EARNED***

Students that wish to take part in Open Selection will be able to choose a room that is still open from the other phases of Room Selection.

1 - Complete the application and pay the $100 application service fee

2 - Go through the roommate matching process beginning November 7th. You will be able to type in specific roommate requests or search for compatible roommates through this process. You must accept the roommate request in order to be a confirmed match with another student.

3 - Log into the housing portal to complete the room selection process. You will only see options for the rooms your roommate group can fill for the first week of open selection. Starting November 29th, the room selection process will no longer have the restriction to fill the suite or apartment.
If rooms are not filled through any process, Residence Life has the right to consolidate assignments to make room for empty rooms/apartments.

Deadlines to Troubleshoot/fix issues or concerns

November 14th and 15th the Associate Director of Assignments will be fixing any outstanding concerns with Room Retention.  If you had trouble selecting your room or pulling in roommates, email the campus housing office at clarionreslife@pennwest.edu.  They will get the email the Associate Director to help address your concerns.  The unclaimed rooms will be open to everyone starting November 16th.  We cannot guarantee being able to accommodate your request to keep your current room after November 15th.

November 28th the Associate Director of Assignments will be fixing any outstanding concerns for those who were trying to select a room during the fill the suite/apartment phase.  If you had issues email clarionreslife@pennwest.edu immediately for them to be addressed.  Room selection will be opened for everyone else on November 29th.

Gender Inclusive Housing

There is more information to come for those who are interested in living in a mixed gender rooms.  Please, complete the housing application when it is available.  The Residence Life and Housing Office will provided further direction for roommate matching and room selection.   If you have questions or concerns, please, contact our office.



FORMS and information

Housing Communities Information

2022-2023 Housing rates - The rates for 2023-2024 have not been set yet, but our current rates are linked for reference.

Last Updated 10/28/22