Exchange Outlook 2011

Mac Outlook 2011

 How to configure for Exchange

• Open Outlook
• Click on Tools, Accounts

• Complete the following fields:
  • Account Description: ["Claron E-Mail"]
  • Full Name: [First and last name]
  • E-Mail Address: [username@pennwest.edu]
  • Method: **Should be set to "User name and Password"
  • Enter 'User Name' and 'Password'
• Close Window

 Contacts:

• How to import local contacts (contacts in your e-mail client) into Exchange
• How to import iClarion Portal contacts

E-Mails:

• How to send/receive e-mails
  • To send an email message in Entourage:
  • From the toolbar, click "Mail" button
  • On the toolbar, click "New" button
    (The address portion of the message appears)
  • In the 'To' text box, type the email address of the person you are sending the message to

HINTS:
If you are sending messages to multiple people, use a comma ( , )
to separate the email addresses. Pressing [tab] after you have entered
an email address in the To text box, will allow you to toggle between the
Cc and Bcc text boxes.
If you decide to remove a recipients email address, select the email
address that you wish to remove and click Remove button.

• • Press [return] (The Message window appears)
  • In the Subject text box, type an appropriate subject line
  • Press [tab]
    (The insertion point appears in the body of the message)
  • In the body of the message, type the appropriate text
  • When you have finished typing, click "Send" button
    (The message is sent)
• To receive new mail in Entourage:  Entourage automatically checks for new mail every 10 minutes by default.

 Calendar Features:

• How to access the calendar
  • Open Entourage 2004 or Entourage 2008.
  • Click the 'Calendar' icon on the left, top of the window,or click 'Calendar' in the folder list on the left.
  • Select your Exchange calendar from the area on the left side of the window.
  • Your Exchange calendar may be named Calendar [Your Name] - not Calendar [On My Computer].
  • Your calendar is displayed.
• How to create an appointment:
  • Open Entourage (2004/2008)
  • Click 'Calendar' in the upper left corner of the window within the calendar, click the "New" button, or click File > New > Calendar Event 
  • In the Subject box, type a short description of the event 
  • In the Location box, type the location of the appointment or you may leave this box empty 
  • Select start and end times 
  • In the large, white box, you may add notes or details, or you may leave this box empty 
  • Click 'Save' to add this appointment to your calendar.

** Here are some helpful tips **

• • To make it private in Entourage 2004, open an event and click Options > Private
  • To make it private in Entourage 2008, open an event and click Event > Private
  • Click the Invite button to convert the event into a meeting.
  • Click All-day event to flag the entire day. For example, add "First Day of Classes" and make it an All-day event.
  • Double-click on your calendar to create an event for that date and time.

• How to set calendar permissions - The following section provides instructions for granting other users access to your Calendar and set permissions.
  • From the Navigation pane, click Mail button

  • Press [control] and click the Calendar folder » select Sharing

  •  

    (The Folder Properties: Calendar dialog box appears)

  • Select the Permissions tab

  •  

    Click ADD USER...
    

    (The Select User dialog box appears)

  •  

    In the text box, type the user name or list name with which you would like to share your Calendar

  • Click FIND

  •  

    From the scroll box, select the name(s) of users with which you would like to share your Calendar

  • Click OK

    (The name appears in the Folder Properties: Calendar dialog box)

  • OPTIONAL: To add additional users, repeat steps 4-8

  •  

    Under Name, select the name or group you have just added

  • From the Permission Level pull-down list, select the appropriate choice

    NOTE: Based on your selection, the default permissions for that level appear checked

  • Select or deselect the specific permissions given for that level as appropriate

  •  

    If you added more than one group or individual, assign their permission level by repeating steps 10-12

  • Click OK

• How to create an appointment
• How to import iClarion Portal Calendars