Select the Permissions tab if not already selected
Select Add
Type the name of the person you wish to add (e.g. "John Doe"). Highlight the name
that you want to add click the Add button and the user's name will display underlined in the text box to the right
Click OK
Under the Permissions you can set the appropriate permissions for the user you just
added in step 3 above (e.g., Reviewer, Author, etc.) - see below chart for selecting
the correct/appropriate permissions.
Click OK when you are finished selecting the permissions
Permission Settings:
Owner
Create, read, modify, and delete all items, and create subfolders. Can change the
permission levels that other people have for the folder.
Publishing Editor
Create, read, modify, and delete all items and create subfolders.
Editor
Create, read, modify, and delete all items.
Publishing Author
Create and read items, create subfolders, and modify and delete items and files that
you create. (Does not apply to delegates.)
Author
Create and read items, and modify and delete items and files that you create.
Non-Editing Author
Create and read items s only.
Reviewer
Read items only.
Contributor
Create items only. The contents of the calendar do not display.
Free/Busy Time, Subject, Location
See free/busy time as well as the subject and location of items. Cannot Create Files
and can only read this basic information, not the full files.
Free/Busy Time
See free/busy time only.
None
No permission. You cannot open the calendar.
Open a shared calendar
Log into Outlook (local or OWA)
Make sure to have Calendar View - not mail
Right-click "My Calendars" header on the left
Select "Add Calendar"
Select "Open Shared Calendar"
Click "Name" button (do not just type user name in blank field/box)
Type user first name and then select from "Name" column list
Note: You will need to make sure that the user who owns the calendar you wish to add has
added you with privileges to add &/or modify (i.e. "Reviewer" status). After user
has given you permission, you can then add their calendar by following the above steps
("Open a shared calendar").
Change/Remove Sharing Permissions
Log into Outlook (local or OWA)
Make sure to have Calendar View - not mail
Right-click the calendar name on the left and select "Properties"
Select the "Permissions" tab. If there is no "Permissions" tab then owner of calendar
has not given you permissions to modify permissions.
To Change an existing permission:
Next to the user's name, select a new permission setting (if you wish to just modify
an existing permission) from the drop-down menu. Click the delete icon (x) on the
right to stop sharing the calendar with the user
To Remove an existing user's permission:
Highlight the user you wish to delete and select "Remove" button then click 'OK' button.
Click OK
Delete/Remove a Shared Calendar
Right click any shared calendar name currently listed under "My Calendars" (EXCEPT "Calendar" - which is your primary calendar)